Let’s dive into the journey of how PPG Asian Paints overcame their contract management woes with Volody’s AI CLM. By addressing their challenges head-on and providing innovative solutions, Volody’s AI CLM helped PPG Asian Paints completely transform its approach to contracts.
Meet the Client: PPG Asian Paints
Managing contracts is not a small task, especially when you’re a global leader like PPG Asian Paints. A joint venture between PPG Inc. and Asian Paints Ltd., this company has been a pioneer in the coatings industry since 1997. From automotive to industrial and marine to packaging, PPG Asian Paints has built a stellar reputation for delivering high-quality products and solutions across diverse sectors.
Despite their impressive growth and market leadership, they faced a critical challenge: managing contracts efficiently across their operations. It wasn’t just about storing documents—it was about visibility, speed, and data-driven insights, all of which were missing in their existing system.
Understanding the Challenges: Why Contract Management Was a Struggle
PPG Asian Paints handles a massive volume of contracts. From supplier agreements to partnerships and compliance documentation, their contracts are integral to their day-to-day operations. However, their existing system was falling short in several key areas, causing inefficiencies and bottlenecks.
Here’s what they were up against:
1. Stuck in the Execution Phase
Their previous platform was limited—it only managed the execution phase of contracts. While it helped with things like document storage and tracking, it offered no support for the earlier stages like contract creation, negotiation, or renewal. This meant their teams had to rely on manual processes or separate tools for these critical tasks, creating delays and gaps in the workflow.
2. No Single Source of Truth
Contracts were scattered across various departments and systems, making it difficult to access and track important details. For example, if someone needed to know the renewal date of a key contract or check compliance terms, they’d often have to sift through emails, shared drives, or physical files. This lack of visibility was a major roadblock, especially for the leadership team, who needed a clear view of all contracts to make informed decisions.
3. Reporting Challenges
Generating reports was another pain point. Their CFO and leadership team needed timely, data-driven reports to monitor contract performance and track obligations. However, the reporting process in their old system was entirely manual—data had to be pulled, compiled, and analyzed by hand. This was time-consuming, prone to errors, and, frankly, a waste of valuable resources.
4. Fragmented Processes
With different teams using different tools and workflows, there was no consistency in how contracts were managed. This fragmentation led to miscommunication, inefficiencies, and a higher risk of errors. PPG Asian Paints needed a unified, standardized approach to contract management to keep everyone on the same page.
These challenges were more than just frustrating—they were holding the company back from operating at its full potential. PPG Asian Paints knew it was time for a change.
The Solution: Why Volody’s AI CLM Was the Perfect Fit
PPG Asian Paints began searching for a solution that could address their needs comprehensively, not just as a quick fix but as a long-term investment in operational efficiency. After evaluating multiple options, they chose Volody’s AI CLM—a platform designed to manage contracts across their entire lifecycle, from start to finish.
So, what makes Volody’s AI CLM stand out? Here’s how it helped PPG Asian Paints:
1. Managing the Entire Contract Lifecycle
Volody’s AI CLM offers a truly end-to-end solution. Unlike their previous platform, which only handled execution, Volody’s AI CLM covers everything: creation, negotiation, approval, execution, renewal, and even expiration. This seamless integration meant PPG Asian Paints no longer had to juggle multiple tools or manual processes.
2. A Centralized Repository
One of the most game-changing features of Volody’s AI CLM is its centralized contract repository. Now, all contracts and related documents are stored in one secure location, accessible to authorized team members at any time. Whether it’s tracking key dates, reviewing terms, or retrieving historical contracts, everything is just a click away.
3. Automation That Saves Time
Automation is at the heart of Volody’s AI CLM. Approval workflows, document routing, and even reminders for upcoming deadlines are all automated, drastically reducing manual effort. This not only sped up the contract process but also ensured that nothing fell through the cracks.
4. Real-Time Reporting
Reporting was another area where Volody’s AI CLM excelled. The platform allowed PPG Asian Paints to generate real-time, customizable reports based on contract metadata. The CFO could easily track contract performance, identify upcoming renewals, and analyze trends—all without waiting on manual data compilation.
5. Built-In Compliance Tracking
Compliance is non-negotiable in industries like coatings, where regulations can vary widely across regions. Volody’s AI CLM compliance tracking features ensured that PPG Asian Paints met all their obligations, with automated alerts for deadlines and a clear view of compliance requirements.
With Volody’s AI CLM, PPG Asian Paints finally had the tools they needed to streamline their processes, improve visibility, and make data-driven decisions.
The Results: Turning Challenges into Wins
The results of implementing Volody’s AI CLM were immediate and impactful. Here’s a closer look at what PPG Asian Paints achieved:
1. Faster Turnaround Times
One of the most impressive outcomes was the 57% reduction in contract turnaround time. By automating workflows and approvals, contracts moved through the system much faster, enabling quicker decision-making and execution.
2. Improved Visibility and Transparency
With all contracts stored in a centralized repository, PPG Asian Paints gained full visibility into their contract data. This made it easier to track obligations, monitor compliance, and stay on top of key dates like renewals and expirations.
3. Smarter, Data-Driven Decisions
The CFO and leadership team could now access real-time insights through customizable reports. This allowed them to make informed strategic decisions, identify risks early, and seize opportunities that were previously hidden in disorganized data.
4. Significant Cost Savings
Automation didn’t just save time—it also saved money. By reducing manual work and eliminating inefficiencies, PPG Asian Paints achieved substantial operational cost savings. Teams could now focus on higher-value tasks rather than repetitive administrative work.
5. Better Compliance and Risk Management
With automated alerts and tracking features, PPG Asian Paints stayed compliant with all their contractual obligations. This reduced the risk of penalties or missed deadlines, giving them peace of mind in their operations.
Conclusion: A New Era of Contract Management
PPG Asian Paints’ transformation with Volody’s AI CLM is a testament to the power of the right technology. What was once a fragmented, inefficient process is now a streamlined, automated, and data-driven system that supports the company’s growth and innovation.
By embracing Volody’s AI CLM, PPG Asian Paints has not only solved its immediate challenges but also set itself up for long-term success. They’ve improved efficiency, enhanced compliance, and gained the insights they need to stay competitive in a fast-changing global market.
If your business is facing similar challenges with contract management, it’s worth exploring how Volody’s AI CLM can make a difference. Whether you’re looking to reduce turnaround times, improve visibility, or drive smarter decisions, Volody’s AI CLM offers a solution tailored to your needs.
